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Students are invoiced in July and December for the next semester’s charges and electronic statements may be accessed via WebAdvisor using the QuikPAY link. The University does not mail billing statements. Tuition is due by the first day of each semester.
Only accepted and completed financial aid awards, including Philadelphia University Scholarships, Federal PELL Grants, Federal Supplemental Educational Opportunity Grants (SEOG), PHEAA Grants, Federal PLUS Loans, and/or Federal Stafford Loans are included on the student’s invoice. Late applications for financial aid, unless approved prior to the billing due date, are not credited to the student’s account or accepted as payment. Any balance due resulting from unapproved financial aid must be paid by the billing due date. Any subsequent approval, resulting in a balance due the student, will be refunded to the student after the add/drop period.
Checks should be made payable to Philadelphia University, P.O. Box 95000-4210, Philadelphia, PA 19195-0001, with the student’s identification number clearly indicated on the face of the check. If the University receives a total of three non-sufficient funds (NSF) checks, all future payments must be made by cash, certified check or money order. Students may also use WebAdvisor to pay their account balances online by accessing the QuikPAY link under the Billing Information section. Electronic checks and credit card payments are accepted. There is no fee to pay by electronic check. Credit card payments will be assessed a 2.75% service fee. Philadelphia University accepts American Express, Discover, and MasterCard for tuition payment. Philadelphia University has partnered with peer Transfer to offer an innovative and streamlined way to make international tuition payments, visit https://peertransfer.com/school/philau for details.
PhilaU Online students who wish to pay their tuition in monthly installments over the course of the semester must formally notify the University’s Student Accounts Office. You will be enrolled in a payment plan with Tuition Management Systems (TMS). There is a nominal enrollment fee for this interest free payment option. Notification will be required each semester and new enrollment with TMS will be required.
Students whose employers offer tuition remission will need to submit this information to the Student Accounts Office by the first day of the semester. In the event of non-payment by the employer, the student will be responsible for all charges. Notification will be required each semester.
Students whose employers offer tuition reimbursement will be responsible for paying the tuition by the first day of classes each semester and submitting the proof of payment to their employer for direct reimbursement.
One of our Tuition Planners would be happy to review payment options with you at 1-855-4-PHILAU.
A student who wants to initiate leave of absence or withdrawal must obtain the Notification of Student Leave of Absence/Withdrawal form in the Registrar's Office. A student is considered in attendance until this formal notification is completed and returned to the Registrar and the student has dropped their classes.
Please see the tuition refund schedule below:
Online: (Online classes follow this refund policy regardless of log-in status)
The University uses federal regulations to determine the refund of federal financial aid funds to the federal government. A copy of this federal refund calculation is available from the University’s Financial Aid Office.
The effective date for calculating refunds will be the effective date indicated on the Notification of Student Leave of Absence/Withdrawal form. Failure to complete this withdrawal form results in an unofficial withdrawal. Refunds, transcripts and recommendations will be withheld by the University until this official form is received.
Students who are absent from classes due to illness or any other reason and who retain their place in class are subject to full tuition charges during their absence.
Transcripts are not furnished to any student whose account is not paid in full. Transcripts are obtained through the Registrar's Office or may be requested online at www.PhilaU.edu/registrar/transcripts.asp. Transcripts must be paid for at the time they are requested in order to be processed.
Philadelphia University has contracted with A.W.G. Dewar to provide students with tuition insurance. This plan insures the student’s annual tuition and fee charges in the event that the student must withdraw from the University due to a serious illness or accident after the published tuition refund deadlines.
PhilaU Online students are billed for tuition insurance on a per credit basis. This coverage will be billed automatically to all students for the fall and spring semesters; tuition insurance is not currently available for the summer semester. Students may opt to waive this coverage via WebAdvisor. The waiver is good for the academic year and will need to be renewed annually. Students who opt to waive the tuition insurance coverage will be responsible for billed expenses if they require a medical withdrawal after the published tuition refund dates. The annual tuition insurance waiver deadlines are Friday, September 14, 2012, for the fall and Friday, February 1, 2013, for students who were not enrolled in the fall and are beginning their studies in the spring.
Claim forms for the tuition insurance are available from the Student Accounts Office.
A $25/month late payment fee will be assessed to students with a balance that is more than 10 days past due. The University reserves the right to recover reasonable collection costs on unpaid student account balances.