Financial Aid

At Philadelphia University Online, we have a team of financial aid experts who can help you through the financial aid process. Here are some guidelines to help you get started.

Applying for Financial Aid

In order for students to receive financial aid, they must be accepted for admission to Philadelphia University. Those who have attended other colleges or universities will need to request an official copy of their academic transcript(s) be sent to the Philadelphia University before they can become a matriculated student.

Undergraduate students are eligible for financial aid if they take a minimum of six credits during each period of enrollment. A period of enrollment is 16 weeks long and consists of two consecutive 8-week modules within each fall, spring and summer semester. Students should register in advance for the classes they will take throughout the entire period of enrollment to avoid any revisions to their financial aid package resulting from enrollment status changes.

All financial aid documentation must be completed at least one week prior to the start of a module to ensure financial aid can be disbursed and avoid any problem obtaining your books using a book voucher.

Once you submit your admission application, your Tuition Planner will help you through the financial aid process.

The first thing you need to do to get the financial aid process started is complete the Free Application for Federal Student Aid (FAFSA), which determines your eligibility for Federal grant and loan programs.

Types of aid determined by your FAFSA include:

Federal grant programs

  • Federal Pell Grant

Federal student loan programs

  • Federal Direct Subsidized Stafford Loans
  • Federal Direct Unsubsidized Stafford Loans

To complete the FAFSA and secure financial aid, follow these steps:

  1. Visit the FAFSA website at the following link: and click on the "start here" button.

    Note - If you have not yet applied for a FAFSA PIN, you will need to apply for one. A PIN is not required to begin the application, but you will need one to submit your information once your application is complete. You will have the opportunity to apply for a PIN at various stages throughout the process.

    To get started on the application, you will be asked to enter your name, social security number and date of birth. Once you have verified this information, you will be prompted to enter the year in which you will attend college. Since students can start at the beginning of any 8-week module, please choose the year that best falls between the date range in which you will be taking classes.

  2. Completing the FAFSA Information

    The FAFSA site provides you with instructions for completing the FAFSA application. It also provides a list of the documents you will need and information on the estimated amount of time it will take to complete the process.

    In order to ease the process of completing the FAFSA, you will need:

    • Your Social Security card. It is important that you enter your Social Security Number correctly!
    • Your driver's license (if any)
    • Records of income earned in the year prior to when you will start school. If you are a dependent student, you also may need records of your parents' income.
      Needed documentation may include:
      • Your most recent W-2 forms and other records of money earned
      • Your (and if married, your spouse's) prior year's Federal Income Tax Return
      • IRS 1040, 1040A, 1040 EZ Tax Return, Foreign Tax Return, or Tax Return for Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federal States of Micronesia, or Palau
      • Your Parents' most recent Federal Income Tax Return (if you are a dependent student)
      You may also need:
      • Your most recent untaxed income records
      • Your current bank statements
      • Your current business and investment mortgage information, business and farm records, stock, bond and other investment records
      • Your alien registration or permanent resident card (if you are not a U.S. citizen)

    If you do not have this information available, you may begin the FAFSA process and save the application until such time as you obtain the required information. Remember that you want to complete this information as quickly as possible to ensure timely receipt of your award package.

  3. Sign and Submit the FAFSA

    Once you have completed all of the information and you have reviewed it for accuracy, you are ready to sign your FAFSA. If applicable, your parent may also be required to sign the FAFSA. If you do not sign the FAFSA, the application will not be considered complete and you will not be able to submit it.

  4. Review your Student Aid Report (SAR)

    You will receive your SAR shortly after submitting your FAFSA electronically. Follow the instructions on the SAR to make corrections or updates. If you need assistance with your SAR, contact the Federal Student Aid Information Center at 1-800-4-FED-AID.

  5. Complete the verification process

    Your FAFSA may be selected for data verification. . If you are selected for verification, an email will be sent to you with the required form and instructions. This verification must be completed before a final award letter can be issued to you. In addition, if you are selected, your Tuition Planner will contact you with instructions regarding the documentation that you will need to complete the process.

    You will need to provide either IRS tax transcripts (more information is available at; or use the IRS tax retrieval tool in the FAFSA website, a completed and signed verification worksheet and any other documentation that may be needed to verify the information that you completed on the FAFSA.

  6. Review your award letter

    Once we receive the final results of your FAFSA submission, our financial aid staff will send you an award letter outlining the financial aid that you qualify for the current academic year. Your Tuition Planner will review the letter with you. The letter will provide you with information regarding the types of Federal Aid available to you as determined by your FAFSA including:

    Federal grant programs

    • Federal Pell Grant

    Federal student loan programs

    • Federal Direct Subsidized Stafford Loans
    • Federal Direct Unsubsidized Stafford Loans

    Additional Funding - If additional funding is requested, the following loan options may be available to Philadelphia University Online students:

    Federal Plus Loans

    • For parents of dependent undergraduate student
    • For graduate or professional students

    Private Educational Loans

  7. Sign your promissory note

    If your financial aid award includes a Stafford Loan and you choose to accept it, you will be required to sign a Master Promissory Note (MPN) concerning repayment of the loan. You will be able to sign the MPN online.

  8. Complete your entrance interview

    Federal loan borrowers are required to complete an entrance interview. This can be done online at Exit counseling is also required upon graduation or withdrawal.

  9. Release your current financial aid

    If you are transferring from another University and were awarded or received financial aid during the current academic year, you will need to contact your Tuition Planner for instructions on how to cancel your aid at the other institution. You can reach your Tuition Planner at 1-855-4-PHILAU.

Maintaining Eligibility for Federal Financial Aid

In order to remain eligible and continue to receive Federal funds, you must meet Satisfactory Academic Progress (SAP) toward a certificate or degree. If you are receiving aid, Philadelphia University is required to measure your eligibility according to three criteria.

  1. Your Cumulative Grade Point Average (CGPA)

    You must achieve the required CGPA to remain eligible for aid. Philadelphia University has established the following policy:

    • Undergraduate - 2.0 minimum CGPA
    • Graduate - 3.0 minimum CGPA
  2. The Number of Credits You Have Taken

    To remain eligible for aid, you must successfully complete the credits required for your certificate or degree within 150% of the standard length of your academic program. Example: A full-time student (12 credits/payment periods) must earn a minimum of 9 of his or her attempted credits per term.

  3. Your Rate of Progress

    Full-time and part-time students must successfully complete a minimum of 75% of all attempted credits (that is, courses in which you remain enrolled past the add/drop deadline).

In addition, please note that schedule changes may delay graduation and affect your eligibility for financial aid.

Academic progress will be checked at the end of each semester, i.e., fall, spring and summer. At that time, you will either be in good standing, be placed on financial aid probation, or denied financial assistance for future enrollment periods. You must meet all three progress requirements (completion rate, GPA, and be within the maximum time frame) to remain in good standing. You will be notified by the Financial Aid Office if you are placed on probation or denial status for financial aid.

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Our federal school code is 003354