Grad Student Aid Policies

Academic Progress Requirements

The University is required to establish satisfactory academic progress standards for its federal financial aid recipients in accordance with the U.S. Department of Education regulations. These standards ensure that only those recipients demonstrating satisfactory progress toward the completion of their educational programs continue to receive financial aid.

Whether a student is considered to be making satisfactory academic progress depends on successful semester completion of courses (credit hours), cumulative grade point average (GPA) and maximum time limits to complete their course of study. Students must meet all the requirements listed below:

  • Semester Completion Requirement- A student must have earned hours equal to at least 75 percent of total hours attempted for the semester to remain in good standing. Students earning less than 75 percent of the hours attempted will be placed on financial aid probation.
  • Attempted hours are defined as the hours for which the student is enrolled and charged as of the census date of each semester. Earned hours are defined as the sum of hours for which a student has earned a grade of A, B, C, or D. Withdrawals, incompletes, audits, and failures are not earned hours. Passing grades received for pass/fail courses are considered attempted and earned hours; failing grades in pass/fail courses are considered attempted but not earned. Repeated courses are included in the calculation of attempted and earned hours.
  • Grade Point Average Requirements- Students must maintain a cumulative grade point average (GPA) of 3.0 or have academic standing consistent with the requirements for graduation, as determined by the University. Philadelphia University's academic standards are outlined in the graduate course catalog.
  • Maximum Time Limit Requirements- A student’s eligibility for financial aid will be terminated once they have attempted more than 150 percent of the normal credits (as defined in the graduate course catalog) required for your degree program. All attempted hours are counted, including transfer hours, whether or not financial aid was received or the course work was successfully completed.
  • Evaluation of Academic Progress- A financial aid recipient’s satisfactory academic progress is evaluated after each semester of the academic year. At that time, a student will either be in good standing, be placed on financial aid probation, or denied financial assistance for future enrollment periods. The student must meet all three progress requirements (completion rate, GPA, and be within the maximum time frame) to remain in good standing. Student will be notified by the Financial Aid Office, if they are placed on probation or denial status for financial aid.
  • Probation status- Probation status will not prevent the student from receiving financial aid. The probationary semester is meant to inform the student of potential academic problems and provide time for corrective action. If a student does not meet the satisfactory academic progress standards after the probationary period, denial status could be imposed or continued probation approved. Denial status will prevent the student from receiving any Title IV, and institutional financial assistance for future enrollment until such time as the student meets all satisfactory academic progress standards.


Appeal and Reinstatement

  • Students may appeal their denial status by submitting an Appeal Form to the Director of Financial Aid. Appeal forms are included in the letter informing students of their denial status and should be submitted to the Financial Aid Office.
  • Some circumstances such as medical problems, illness, death in the family, relocation or employment changes or personal problems can be considered for an appeal. Documentation verifying the situation may be requested.
  • Submission of the form is required within 4 weeks of receipt of the denial letter. The Director of Financial Aid will review the appeal and contact the student via letter as soon as a decision is reached.
  • Students can raise their GPA and/or satisfy credit deficiencies by taking additional course work at Philadelphia University without receiving financial aid. Students can eliminate credit deficiencies, but not GPA deficiencies, by successfully completing approved course work at another institution without receiving aid at that institution. Transfer credits used to satisfy credit deficiencies cannot be credits that were earned prior to the semester in which the student incurred the deficiencies. The student must submit a copy of the academic transcript to both the financial aid and registrar’s office.
  • The policy does not preclude a student from enrolling in subsequent semesters. Students may have their financial aid reinstated by the Financial Aid Office once all satisfactory academic progress standards are met. It is the student’s responsibility to inform the Financial Aid Office once they have fulfilled the necessary requirements.

Grade level advancement policy for Stafford Loan eligibility

  • 1-17 credits 1st year graduate student
  • 18 credits and above 2nd year graduate student

Tuition Refund Policy

Effective Date of Withdrawal Refund Amount

  • Before Classes Start: 100%
  • First Week of Classes: 80%
  • Second Week: 60%
  • Third Week: 40%
  • Fourth Week: None

Federal regulations mandate that students attending Philadelphia University who are federal financial aid recipients be processed for a refund if they withdraw before the 10th week of the semester.


Financial Aid Refund Check Policy

Financial aid will be applied to tuition first. Any remainder must be applied to all other University charges before a refund check is issued. Students who are credited with aid in excess of their tuition and other charges must contact the business office after the second week of classes for that term’s refund check.